Donation Request Letter

What is a request for donation letter?

A request for donation letter is a formal written document used by a nonprofit organization to solicit voluntary financial contributions or material support for charitable, social, educational, or humanitarian purposes. The template for the present document could be customized for both one-time fundraising campaigns and ongoing charitable programs. A good donation request letter example must include:

• identification of an organization sending the request;
• full name and contact address of a donor (i.e., a recipient of this letter);
• request for donation (i.e., type of a project, purpose, amount);
• additional information (when applicable); and
• date and signature.

Who can use this donation letter template?

Having a well-written letter for donation template is an important and popular document in daily activities for various non-profit organizations, including

• schools;
• religious, charitable, and scientific organizations;
• charitable trusts and foundations;
• beneficiary associations;
• societies, associations, clubs, etc.

How to write a donation request letter?

Drafting a donation request letter is a process that requires understanding of certain legal details, including requirements of applicable state and federal regulations. Using clear and precise wording in the text of a letter is crucial to make sure the final request is professional and well-drafted. Below, we made a short but inclusive list of all essential elements a solid donation letter sample must have.

Organization’s Details

This section is by far the most important pillar of every donation request letter template. A well-written introduction may significantly influence a recipient’s decision for the provision of financial support. Therefore, the text of a letter must reflect the following details:

• full name of a nonprofit organization and registered address (according to an organization’s bylaws);
• organization’s main purpose and mission; and
• organization’s tax-exempt status as per the Internal Revenue Code (e.g., religious organization, recreational club, etc.).

Purpose of Request

The “legal” heart of every sample donation request letter is the description of its purpose. This letter could be of two main types:

• The first type is when an organization requests to finance a specific project or goal, and
• The second type is when the donation is needed to support an organization’s activity in general.

This is vital to ensure that the text of the document clearly reflects a letter’s purpose. If you are planning to solicit additional financing for a specific project, make sure the name of such a project and its goal are being included in the text.

Last but not least, it is important to state the amount of a requested donation, as well as to provide payment instructions.

Additional Information

Every template for donation letter shall clearly outline:

• Recipient’s Details. A recipient of this letter is an entity, business, or individual, also known as a donor, to whom this donation request letter is addressed. Thus, the document must include the recipient’s full name and mailing address of a person to whom the letter is being sent.
• Date of signing the letter. This information is important for keeping an internal record of all correspondence coming out from a nonprofit organization.
• Deadline. If a non-profit donation letter template is an urgent matter, the same shall be stated in the text of a document.
• Additional documents. It is a common thing to attach various additional documents when sending a letter asking for donation template. For instance, the attached document could include a detailed description of a project that requires additional financial resources or a financial document of a non-profit organization.

Signature

Once this letter template to ask for donations is ready, the next step is to sign it. Usually this is an organization’s director who is in charge of signing all the documents. However, it is always better to first check the organization’s bylaws to find out the exact list of positions within an organization that have the right to sign this type of a letter.

How to customize this donation letter template at FasterDraft?

To get a fully customized legal document template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format—donation letter PDF or Word.
4. Make a payment.
5. E-sign, download, print, and send this letter.