Letter to Amend Contract of Employment

What is a letter to amend contract of employment?

A sample letter to amend contract of employment is designed to help employers, employees and workers formally propose changes to an existing employment contract in a clear, professional and well-structured manner. This letter can be used to amend working hours, change salary or other employees’ entitlements, workplace location and other contractual terms.

What should be included in this employment contract variation letter template?

A standard letter request to amend the ongoing employment contract shall include:

• Parties’ Details. The text of the letter must outline the full name, contact mailing address and phone number of a person or company sending such a request.
• Scope of Changes. The letter shall also clearly define the scope of suggested changes, including a list of clauses and types of changes (amendment, removal, or replacement).
• Reasoning. The sender of this letter should also suggest a list of circumstances in which the suggested changes appear to be necessary or relevant.
• Attachments. If the list of proposed changes is long, the sender may choose to attach a copy of the amended employment contract reflecting the suggested changes for more convenience.
• Date and Signature. Once the letter is ready, the sender must sign and date it. The letter can be delivered in person or sent by working email to the recipient.

Who can use this variation of employment contract letter template?

The request to amend an ongoing employment contract can be sent by:

• employees, including full-time and part-time workers;
• business owners willing to renegotiate existing clauses;
• HR professionals reviewing existing contractual arrangements with employees.

This letter template can only be used to amend employment contracts in the UK. To request change or review of other types of contracts, a general letter to amend contract shall be used instead.

Common uses of letter to amend contract of employment

This variation of employment contract letter template can be used in the following circumstances:

• requesting a salary change, addition of employee’s entitlements and other bonuses;
• requesting flexible or hybrid working arrangements under ongoing employment contracts;
• requesting reduction of working hours due to health issues or other family circumstances;
• reviewing working duties and responsibilities following promotion;
• reviewing place of work and condition of works due to remote working arrangement or office relocation;
• other correction of existing employment contract terms.

The present document template can also be used to request variation of an ongoing employment contract due to recent changes in UK employment laws, including the Employment Rights Act.

What are the benefits of this sample letter to amend contract of employment?

By customising this letter template with FasterDraft, you get the document with the following benefits:

• fully editable Microsoft Word document
• instant download with immediate access
• professionally drafted document by qualified UK solicitors;
• suitable for various types of employment in the UK, including part-time, full-time, zero-hours, remote work, etc.;
• written in plain English;
• reusable for multiple employment contract amendments.

Whether you are an employer proposing changes to employment terms or an employee requesting amendments to your contract, this professionally drafted template provides a practical and efficient solution for documenting proposed contractual changes clearly and professionally.

How to customise this letter to amend contract of employment?

To get a fully customisable document template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – PDF or Word.
4. E-sign the document.
5. Make the payment.

The document is ready for instant download immediately after the purchase.