General Letter to Amend Contract

What is a letter to amend contract?

A letter to amend a contract is a formal request which is sent by one party of the contract to another requesting to change existing provisions of the contract. This letter template can be used to amend, replace or remove clauses from an existing contract.

This amendment to contract letter template UK can be used for various types of commercial, business and private contracts, including:

• residential tenancy agreements;
• business lease agreements;
• sublease contracts;
• services contract, etc.

To request amendments to the ongoing employment contract, a separate letter shall be used instead.

When should you use this amendment to contract letter?

This variation to contract letter template can be helpful in the following situations:

Removal of Clauses

If either of the existing clauses or sections of the ongoing agreement between the parties is outdated or no longer applicable, parties can use this amendment letter to contract to remove one or several clauses from the contract.

When deleting clauses, ensure you review the entire contract afterwards to confirm that no remaining provisions still reference the removed clause.

Replacement of Clauses

In certain circumstances the parties may wish to replace the existing clause or section of the ongoing contract with other wording. This could be the case when, for example, the new type of services to be provided under the ongoing services contract or the list of ongoing parties’ responsibilities is changed significantly.

Amendment of Clauses

This is the type of a change when the clause itself remains intact within the contract, though the minor amendments are being introduced. For example, in the case of a residential tenancy agreement, the parties may want to increase the amount of the regular monthly payment. Or, in a master services contract the parties may wish to expand the list of acceptable payment methods.

What should be included in this contact variation letter template?

A standard contract variation letter template shall outline the following:

Details of Parties Involved

The letter should define the identity of the sender, including:

• full legal name;
• mailing address or registered business address (if the sender is a company or partnership);
• contact email and telephone number;
• name of the sender in the original contract (for example, service provider, supplier, Party A, etc.); and
• full title and date of signing of the original contract that shall be changed.

Scope of Changes

This is the most important part of every letter to amend the contract. In this section the sender must clearly outline the scope of requested changes:

• If a particular clause shall be removed, the number of that clause shall be indicated in the letter.
• If a particular clause shall be replaced, the number of that clause along with the new wording should be added;
• If a particular clause shall be amended, the number of that clause along with the changed wording should be included.

Additional Information

To facilitate the contract review process, the sender may also attach a copy of the ongoing contract for the recipient’s further consideration. Moreover, it is sometimes helpful to briefly describe the reason why the ongoing contract needs to be updated.

How to amend contract in England and Wales?

Before starting the amendment process of an existing contract, make sure you are aware of the following:

Contractual Limitations

Some contracts may not allow the introduction of any amendments or changes after their signing. Other contracts may impose some sort of cooling period after signing, within which parties cannot request any changes. Therefore, before sending this contract amendment letter, it is advisable to review the original agreement to ensure these limitations are properly considered.

Previous Changes

Make sure there are no existing addendums to the ongoing contract that introduce changes. This is a crucial step that helps to avoid contradictions between different versions of the same contractual clause in the future.

Sending Request

The first step towards variation of the ongoing contract is to send this contract variation letter template to the other party. This letter is usually used to inform the other party about the intention to introduce certain changes in the original contract. Sending this letter does not oblige the recipient to sign any further amendments. This letter is a mere invitation to negotiate and discuss proposed amendments.

Amendment Contract

If both parties agree on the proposed amendments, the next step is to sign the amendment agreement, which is a separate document from the present letter.

What are the key benefits of this letter to amend contract template?

By customising this amendment to contract letter template UK with FasterDraft, you get the document with the following benefits:

• a document that is available for instant download immediately after the purchase;
• a document that can be used for various types of contracts;
• a template suitable for application in England and Wales, Scotland and Northern Ireland;
• a template that can be re-used multiple times for amendments in the future;
• a template created by qualified UK solicitors, and never by AI;
• a document with a professional wording and clear structure.

How to customise this amendment letter to contact?

To get a fully customisable letter template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – a letter to amend a contract in PDF or Word.
4. E-sign the document.
5. Make a payment.

The document is ready for instant download and use immediately after the purchase.