Invite to Disciplinary Hearing Letter​

What is an invitation to a disciplinary hearing letter?

An invitation to a disciplinary hearing letter is an official notice issued by the employer following the internal disciplinary investigation process aimed at inviting the employee to a disciplinary hearing. The standard letter template outlines the brief description of disciplinary charges, date, time and location of disciplinary hearing, as well as any other relevant information.

The present letter template can be customised as an invitation letter to a disciplinary hearing for misconduct​, poor performance, harassment, bullying, discrimination or any other types of performance or behaviour issues at the workplace.

This invite to disciplinary hearing letter template is suitable for various types of UK employers, including small businesses, sole traders, startups or well-established companies.

What does this invite to disciplinary hearing letter template include?

A standard sample invitation to disciplinary hearing letter includes the following:

• Employee’s Details. This must outline the employee’s full name, job title, and contact information.
• Purpose of the letter. The document should clearly state the purpose of issuance of this letter, which is an invitation to the disciplinary hearing.
• Details of the hearing. The letter should state the place, time, date and names of other employees or staff invited to the hearing.
• Additional Information. The employer should always give an opportunity to their employees to provide any supporting documentation they deem necessary for the meeting.
• Date & Signature. Once the letter is dated and signed, it should be sent directly to the employee by working email or by post. Most employers prefer to deliver this letter in person.

Difference Between Investigation and Disciplinary Hearing

A disciplinary investigation is the internal process conducted by the employer to collect and retrieve as many facts or pieces of information as possible about the incident. At this stage the employer does not evaluate, obtain facts, document information, or make any preliminary or intermediary assumptions. The purpose of the disciplinary investigation is the following:

• to identify any victims or witnesses to the incident;
• to collect all information and supporting documents; and
• to issue an invitation to a disciplinary hearing letter

A disciplinary hearing is the next stage following the disciplinary investigation. At this stage the employee and the employer meet together to discuss facts that lead to disciplinary investigation. The employee can provide any supporting document they deem necessary or to invite their own witnesses.

Who can conduct a disciplinary hearing?

A disciplinary hearing shall be conducted by a specially designated person as per the employer’s internal disciplinary procedure. This can be either a head of the HR department, someone from the compliance department, or a group of individuals.

In a situation where there is no disciplinary procedure at place, the head of the HR department must appoint an individual or group of individuals responsible for conducting disciplinary hearings.

A disciplinary hearing cannot be performed by the employees or staff involved in the disciplinary case. For example, if this is a harassment or bullying case in the workplace, the investigation committee cannot comprise individuals who are victims or witnesses of harassment or bullying.

How to customise this invite to disciplinary hearing letter​ template?

To get a fully customisable letter template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – PDF or Word.
4. E-sign the letter online for free.
5. Make a payment.

The document is ready for instant download and use immediately after the purchase.