Personal Training Agreement

What is a personal training agreement?

A Personal Training Agreement is a legally binding contract between a personal trainer, gym or fitness business provider and a client that sets out the terms under which fitness and training sessions will be provided.

The agreement typically outlines important details such as training sessions, payment arrangements, cancellation policies, client responsibilities, and liability terms.

This personal training contract agreement template is drafted in full compliance with general principles of UK contract law and mandatory provisions of the Consumer Rights Act 2015.

Who shall use this personal training contract agreement?

Having this fully customisable and professionally drafted document template can be helpful for:

• personal fitness trainers and coaches onboarding new clients;
• personal trainers providing their sessions online for clients across the UK or globally;
• freelance fitness professional searching for a solid template that can be reused multiple times;
• fitness businesses or gyms onboarding new clients or re-entering formal agreements with existing clients.

Why personal trainers need a written agreement?

There are a number of important benefits a written contract can offer to fitness, wellness or personal coaches:

Avoid disputes

In case of a court or alternative dispute resolution procedure, even a simple personal training agreement form serves as a solid legal protection. A written document records all initial arrangements between the parties regarding:

• scope of services;
• fees and payment schedule;
• final results and the client’s expectations; and
• cancellation policy.

If there is any disagreement between the parties, it is easier to find out what the initial arrangement and intention of the parties are.

The document also provides the clear guidelines that parties should refer to for their dispute. For example, some trainer services agreements may refer all the disputes or complaints to CIMPSA, while others give clients full freedom to select between available alternative dispute resolution providers.

Set client expectations

Every personal training contract agreement outlines a set of rules the client should follow along with the rights they get. For example, to ensure compliance with the Consumer Rights Act 2015, the client should be given the following options:

• cooling-off period, during which the client should be able to cancel the subscription for services at any time without incurring penalties or charges;
• to receive full compensation for any personal injury due to gross negligence or violation of this contract committed by a personal trainer;
• to process a client’s personal medical and health information in full compliance with UK data protection laws.

Look professional

Having a solid and well-written personal training contract agreement is good for your professional reputation. It also helps to build trust not only with existing but also with potential clients.

A written document serves as a road map for both parties involved in the provision of professional fitness training sessions. It can also specify all trainers’ available professional qualifications, diplomas, etc.

What should be included in this personal training contract agreement?

A personal training services agreement is a special type of a general contract for the provision of services. Therefore, the present document template includes a number of standard clauses typical for all service agreements, such as a description of services, payment terms and a termination clause.

Unique clauses, however, are the limitation of liability clause, previous fitness assessment requirements, cancellation policy, etc.

Scope of Services

Prior to the provision of services, a client can be asked to fill in a client agreement form for personal training. This form allows you to clearly identify the ongoing issue or problem, as well as the desired expectation or result. This helps a trainer or coach to build training sessions in line with a client’s initial requirements and goals. Apart from that, the contract should outline:

• type of services;
• number of sessions ordered;
• minimum duration of each session; and
• list of equipment to be provided for the training sessions.

Booking Policy

This is a standard section in every personal training agreement template that includes the following:

• rules of how the booking can be made;
• working hours during which bookings are available;
• how confirmation for the booking should be sent.

Cancellation Policy

In order to comply with the Consumer Rights Act 2015, the text of the personal training agreement should include the following rules:

• reimbursement of all services that are scheduled after the termination date;
• termination should be performed upon serving a prior written notice; and
• all services provided before the termination should be paid in full by the client.

Limitation of Liability

Provision of professional fitness, wellness or coaching services is a high-risk activity during which a client can be injured. Therefore, limitation of a trainer’s liability is something that should be discussed well in advance. In the UK, the following standard rules for the trainer’s liability under this agreement shall apply:

• no liability for loss or damage that is committed by a client or any third party;
• no liability in case of gross violation of the client’s duties under this agreement; and
• liability cap for the trainer (maximum amount of liability that should be stated in the text of the document).

How to customise this personal training agreement form with FasterDraft?

To get a fully customisable document template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – PDF or Word.
4. E-sign the document online (for a personal trainer or service provider).
5. Make a payment.

The document is ready for instant download and immediate use right after the purchase.

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Q: Can I edit this template?

Yes, this personal training client agreement can be customised for your personal needs and circumstances. You can edit it an unlimited number of times upon purchase.

Q: Is this suitable for online coaching?

Yes, this personal training agreement template can be used for online and offline coaching or training sessions.

Q: Does this template work in England and Wales?

Yes. When filling in the questionnaire for this document, you would be able to select the governing law. This is the law of jurisdiction that shall apply to this agreement, including dispute resolution. You can select England and Wales, Scotland or Northern Ireland as a governing law clause.