Job Offer Letter
PDF and
Word
Reviews
What is a job offer letter template?
A job offer letter is a formal letter used to officially offer a candidate a position within a company. This document could be referred to in various ways, including as an offer of employment template. The letter helps to record a clear understanding regarding the future employment for an employee and employer.
It is important to remember that a letter of offer employment template is a short and simple document. It provides a short summary of employment conditions an employer wishes to offer to an employee. A job offer letter sample is a different document from an employment contract. Once an employee accepts the job offer, the next step is negotiation of employment terms and conditions in the text of an employment contract.
A job offer does not signify the start of working relations but acts as the first step in its establishment.
The parties involved in the letter of employment offer template are an employer and an employee. An employer is a business, organization, or independent contractor who needs to hire a new employee. An employee is a physical individual who is looking for a job. Usually an employee should be at least 18 years of age to take on the job. However, some states may provide a higher legal age for work.
This letter could be created in various forms, including an offer of employment email template or mail template. Neither federal nor state laws define how this letter should be sent.
Who should use this job offer letter sample?
The present job offer letter sample is a popular document amongst HR onboarding forms. The template could be helpful for:
- small business owners who do not have HR managers and deal with the employment of a staff on their own;
- startups that need a quick and effective legal solution for their onboarding process; or
- professional recruiters or HR managers who need a solid and legally compliant document for their daily needs.
What must a job offer letter sample include?
Despite the size of an employer’s business, all job offer letter samples must include a list of mandatory elements. Without those elements, you cannot create a legally complete and valid document:
- details of the position. Indicate the full name of the position offered. Apart from that, you can also briefly list the main tasks or responsibilities an employee should perform.
- timeline. Even a simple job offer letter template shall provide a clear timeline. First, the letter must include the first working day in the company. Apart from that, if an employer plans to establish a probation period, the duration of a probation period should also be mentioned.
- work location and schedule. Every job offer letter shall define the days and hours of the week on which an employee shall work. Besides that, the employer must provide information about the type of work offered—online, hybrid, or on-site.
- salary and other perks. Finally, every offer of employment template shall record the amount of an employee’s compensation, which is a key element of all employment relations.
How to customize an offer letter of employment template at FasterDraft?
To get a fully customized legal document template, follow a few easy steps below:
- Click the “Create Document” button.
- Answer simple questions in the form.
- Select a template’s format—job offer letter template PDF or Word.
- Make a payment.
- E-sign, download, and instantly use a customized legal document template.
Table of content
Frequently Asked Questions (FAQ)
-
1. What is a job offer letter?
A job offer letter is a formal document sent by a company or a business to a candidate who has been selected for a specific job position. The job letter template records key elements of future employment, including job title, start date, salary, available bonuses, etc.
-
2. Why should I use a job offer letter template?
Our sample job offer letter template is crafted by lawyers, which means that you can get a fully customized and legally sound document in minutes. It saves a lot of time as well as significantly reduces the chance of important information not being mentioned.
-
3. Is this job offer letter template legally binding?
No, the job offer letter template is not a legally binding contract between an employee and employer.
An employee may reject the offer or accept it. However, once a company or business sends this letter, they become bound by it. It means that if an employee accepts an offer of employment on time, the company must sign the main employment agreement in that case. Failure to do so may result in a subsequent court dispute between the parties, as well as potential damage to an employer’s reputation.
-
4. Can I edit online this employment job offer letter template for my company?
Yes, you can edit online the template so that it suits the needs of your company. Answer the questions provided in the form to get a 100% customized legal document. If you download the document in Word, you can also change it any time after the purchase.
-
5. What information should I include in a job offer letter?
There is no fixed list of provisions a letter of offer employment template must include. The most important information is, however, the following:
- name of the position and start date;
- detailed working schedule (days and hours);
- amount of a compensation and its review terms; and
- deadline for the acceptance of the employment (optional).
-
6. Can I use this template for remote or hybrid employees?
Yes, our job offer letter sample could be customized for normal work in the office, as well as for online and hybrid employees or teleworkers.
-
7. Should I send the job offer letter before or after the interview process?
As a rule of thumb, a signed offer of employment template is being sent within some time after the last interview with a potential candidate. There is no required timeline within which such a letter should be sent. Everything depends on the employer’s internal corporate policies, workflow, and other internal factors.
-
8. Do both the employer and employee need to sign the job offer letter?
Once an employee receives an employment job offer letter template, he or she must sign it. This is the only form of an employee’s confirmation.
However, there is no requirement for a business or a company that sends this letter to sign it. At the same time, a signed employment job offer letter template provides more credibility in the eyes of an employee.
-
9. Is the template suitable for the U.S.?
Yes, this offer of employment letter template could be used in all 50 states, including the Distric of Columbia.
Looking for something Different?
Start typing to find out our collection of legal documents and contract templates