Employee Promotion Letter

What is a promotion and salary increase letter to employee?

A promotion and salary increase letter is a formal written communication issued by an employer to notify an employee of their advancement to a higher position within the organization, with or without the salary adjustment. A letter for promotion template is an official notice that is binding in nature for both employer and employee.

This letter outlines:

• full name, address, and current job title of the employee;
• full name of the employer;
• details of the promotion (revised compensation, new job title, or both);
• employer’s signature;
• date of the letter.

The parties involved in a letter for promotion template are the employee and the employer. An employee is an individual who has an existing employment or job contract. The employer is a business, organization, or self-employed person who hired an employee. This letter cannot be used to request a salary increase or promotion under existing services contracts.

How to draft an employee promotion letter sample?

Despite the document’s simplicity, the letter has to include a number of important legal considerations to become a legally binding document:

• Details of Employee. Every salary adjustment letter should include an employee’s full name, position, and department. The letter ensures legal clarity and allows one to easily spot a person getting a promotion within the organization.
• Compliance with Employer’s Internal Policies. Second, any decision regarding the employee promotion letter with salary increase should be in compliance with the existing organization’s policy. For instance, the company’s internal policy suggests that only the head of HR should sign the salary adjustment letter, meaning that if a junior HR specialist signs it, the letter cannot become a legally binding document.
• Details of the promotion. Third, a salary increase letter to employee shall define the exact type of promotion: (1) salary increase; (2) job promotion only; or (3) both salary increase and job promotion. On top of that, the document sets out the exact date from which the new salary or job promotion becomes effective. It could be the date of the letter itself or any other date in the future.
• Date and Signature. A company’s director or head of HR should usually sign this salary increase letter to employee template. Besides that, the text of the letter should also contain the date of its signing.
• Delivery Method. Usually an organization’s internal HR policies define the exact way to send a salary adjustment letter. The letter could be delivered in person, via corporate email, or directly to the employee’s mailing address. If there is no mentioning of how such a letter should be sent, the employer can choose either of the methods mentioned above.

How to customize an letter at Faster Draft?

To get a fully customized legal document, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format—employee promotion letter Word or PDF.
4. Make a payment.
5. E-sign, download, and instantly use the personalized letter template.