Contract For Snow Removal Services

What are snow removal contracts?

A snow removal contract is a legally binding agreement between a property owner and a service provider for the performance of snow and ice removal services. This document is being referred to as a seasonal snow removal contract because this type of service is normally provided during winter months. The typical contract template includes:

• details of the parties involved;
• description of provided services;
• date and timing for provision of services;
• service fee and other additional charges;
• termination clause; and
• other general clauses (applicable law, dispute resolution, etc.).

This type of contract provides a peace of mind for both parties by clarifying their rights, obligations, and responsibilities.

The parties involved in a snow removal contract are the client and the service provider. The client is an owner, property manager, or tenant of a property that needs to be cleaned of snow. The present template will be suitable for various types of properties, including residential, commercial, farms, land plots, etc.

The service provider in snow removal contracts is an individual, business, or organization that provides services. While federal law does not require any licensing of snow removal activity, it is essential to make sure, in advance, that a service provider possesses all the respective qualifications and knowledge for the provision of the requested services.

Many businesses and property owners use snow removal contracts in conjunction with other services like tree removal, lawn mowing, or cleaning.

How to write a snow removal contract?

Creating from scratch any legal document, including a snow removal contract, is a challenging task. But we’ve got you covered. Below we made the comprehensive list of all important clauses a good contract template for snow removal services should include:

Scope of Services

The most important pillar for every snow removal contract template is the scope of services. This part of the contract defines the clear list of services that should be delivered by the service provider. Thus, the text of the contract shall specify:

• ordered types of services (e.g., shoveling, ice removal, salting, sanding, or de-icing);
• usage of subcontractors (parties have to decide if the service provider may engage third parties in the provision of service);
• property details (the client has to advise in advance about all the sensitive areas of the property the service provider should be aware of to avoid damage).

Equipment

Provision of snow removal services requires special equipment and materials. In most commercial snow removal contracts the service provider is responsible for delivery of all required materials, tools, and equipment. However, when entering the contract, the parties have to always agree on the following:

• Who is responsible for the provision of necessary equipment?
• Who is responsible for providing necessary tools and materials?
• If the client is responsible, what exact list of equipment and materials may the service provider have?
• If the service provider is responsible, will the provision of such equipment and materials be included in the price of services?

Besides that, if the client is responsible for providing requested equipment, the text of a snow removal contract template shall oblige the service provider to use such equipment carefully according to the instructions and operational standards.

Schedule of Services

The snow removal contract is a special type of general services agreement, which means that services shall be provided in accordance with the agreed dates and times. Thus, the text of a contract should specify:

• service schedule (services could be provided on a specific date, on demand, or according to an agreed schedule);
• response time (this is a period of time the service provider has to provide the reply to the request for snow cleaning);
• a service provider’s exclusive right to suspend services due to extreme weather conditions.

Failure to specify the exact schedule for provision of services may result in disputes between the parties along the road.

Fees and Invoicing

Every good sample snow removal contract shall include a client’s obligation to pay for the provided services. Therefore, the parties have to agree regarding the acceptable payment model, including:

• type of fees (e.g., weekly rate, daily rate, hourly rate, or fixed fee);
• payment dates (e.g., upon completion of all services, after each cleaning session, within a specific period of time after the receipt of an invoice, etc.);
• acceptable payment methods (e.g., PayPal, Venmo, Google Pay, Apple Pay);
• additional charges (e.g., work in extreme weather conditions, emergency callouts).

Termination of a Contract

Both the client and the service provider can end a snow removal contract template at any time. Normally, immediate termination is not possible. However, if you want to end a contract, you should send a prior written notification to another party informing them about the termination. There are no particular grounds when you have a right to end a contract. All in all, you can terminate a snow removal contract with or without a cause.

A notice period for termination can last from several days to several weeks depending on the specific arrangement between the parties. Considering the seasonal nature of a snow removal contract, we would recommend an average of 10 days’ notice period.

How to customize a contract template at FasterDraft?

To get a fully customized snow removal contract, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format—Snow Removal Contract PDF or Word.
4. Make a payment.
5. E-sign, download, and instantly use the ready-made template.