Gym Cancellation Letter

What is a gym cancellation letter?

A gym cancellation letter is an official notice to cancel an existing gym membership.  As a general rule, a person should be able to cancel their membership anytime without incurring additional penalties. This is a protected right of every customer provided by federal and state consumer regulation.

A simple letter for cancelling gym membership shall include:

• full name, address, member’s ID, and contact information of a sender;
• name and address of the gym;
• reasons for cancellation;
• date the membership started;
• sender’s date and signature.

The parties to a gym membership cancellation letter are the sender and the recipient. The sender is always an individual who is a current member of the gym and who is willing to end the membership. The recipient is the gym that provides various fitness services and operates across the U.S.

There is no definitive rule on how to send a letter for cancelling gym membership. You can deliver it in person to the gym’s reception, send it to the gym’s contact email, or mail it to the address indicated on the gym’s website or social media channels. If, however, the gym has an effective membership cancellation policy in place, we would suggest first checking it. In fact, this policy may define the exact delivery method you should use to send this cancellation letter.

How to draft a gym membership cancellation letter template?

To create a simple gym membership cancellation letter template, simply include all important provisions listed below:

• Sender’s Details. The letter must start with the detailed information about the sender, including his or her name, address, contact phone number, email address, and gym membership account/ID number.
• Termination Details. Every cancel gym membership letter shall define the following information: (i) the date on which membership started; (ii) reasons for termination; and (iii) the date on which the membership shall end.
• Refund. You can also request in a letter of cancellation for gym membership a full or partial refund. However, before doing so, we would recommend reading a gym’s cancellation or refund policies to make sure you have a right to the refund.
• Automatic Withdrawals. This is an optional clause, which is good to include if your gym membership payments are in the form of automatic withdrawals from the bank account. In that case, a letter for cancelling gym membership must include a request to stop automatic withdrawals. It is better to include your bank account number as well so that the gym can easily identify you as a sender to stop automatic withdrawals.
• Next Steps. It is advisable to include in the text of a gym cancellation letter template how the sender wishes to know about the outcome of the consideration of this letter. For example, you can state that you are awaiting a gym’s feedback within the next 15, 20, or 30 days after sending this letter.
• Sign and Date. After your gym cancel letter is ready, you shall sign and date it. Without signing the letter, it won’t become valid.

How to customize a gym cancellation letter at FasterDraft?

To get a fully customized legal document template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format—gym cancellation letter template Word or PDF.
4. Make a payment.
5. E-sign, download, and instantly use your personalized legal document template.