General Non-Renewal of Contract Letter

What is a general letter for non-renewal of contract?

A non-renewal of contract letter is an official communication sent by one party of a contract to another to inform about the refusal to prolong the existing contract. The present letter of non-renewal of contract sample outlines details of the parties, reasons for non-renewal, and ensures smooth and compliant termination of the original contract.

This letter is especially helpful in case of contracts containing automatic renewal or prolongation clauses. Having a solid letter of non-renewal of contract sample ensures:

• smooth termination of an existing contract between the parties;
• clear communication between the parties;
• proper record of non-renewal notification.

This document is suitable for various types of commercial contracts, including services agreements, contractors agreements, etc.  If you wish to send a letter about the non-renewal of the lease contract, use the non-renewal of lease letter template instead.

What to include in this non-renewal of contract letter?

Below we made a short list of tips to help you draft your personalized letter of non-renewal of contract from scratch.

Identification Details

The text of every letter of non-renewal of contract template must define identification details of a sender and a recipient. Those details include:

• full name;
• mailing address; and
• contact email or phone number.

Once the letter is ready, a sender must sign it to make the document legally binding.

Non-renewal Statement

The text of a non-renewal of contract letter shall clearly outline the non-renewal of the original contract. Apart from that, it is also vital to include the contract’s details:

• date of signing;
• contract’s title; and
• short description of a contract’s purpose.

If a sender wishes so, they may also add a reason for such a non-renewal.

Sending Instructions

A letter for non-renewal of contract is an advance notice. Thus, a sender must send it long before the actual contract’s expiration date. To find out about the required notice period, always check the text of the original contract. The average notice period usually varies between 5 and 30 days.

Once the document is ready, you should send it to a recipient’s contact mail or email address. To find out the preferred method of communication, we also recommend checking the original contract.

How to customize a letter for non-renewal of contract at FasterDraft?

To get a fully customized legal document, follow the instructions below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format—letter of non-renewal of contract PDF or Word.
4. Make a payment.
5. E-sign, download, print, and send this letter.