Non Renewal of Lease Letter

A non renewal of lease letter is a formal written document issued by a landlord to officially notify the tenant about the termination of the lease due to its non renewal.

The parties involved in a non renewal of lease letter to tenant are the landlord and the tenant. The landlord is always an owner of a property who is willing to end the lease. In rare cases, this letter could also be sent by a property manager acting on behalf of an owner. The tenant is a person that rents out a property and could be either an individual or a company.

A good non-renewal of lease letter example serves a twofold purpose. First, it acts as an official tool for legal communication between the parties to the original lease agreement. Second, it provides written proof that the landlord chooses to end the lease and informs the tenant about the same. All this helps to ensure clarity, as well as to avoid potential disputes in the future.

The present non-renewing lease letter to tenant could be used only in a situation of ending the lease due to failure to renew it. If the landlord wishes to end the lease due to the property being sold, another document should be used instead.

Despite the overall simplicity of the document, a non renewal of lease letter template shall incorporate certain mandatory elements to become a legally binding document. Those elements are the following:

• Details of the Parties Involved. A well-drafted letter of non renewal of lease shall include the landlord’s full name, address, and contact information. Along with it, a landlord’s signature should be put at the end of the document.
• Details of the Original Lease. The text of a letter normally reflects identification details of the original lease, including its name, date of signing, and type (e.g., commercial, residential, etc.).
• Termination details. Every letter of non renewal of lease lays out details of the termination process. Those details include the move-out date, conditions for the return of the deposit, rules for returning the keys, etc.
• Notice period. A landlord shall check the text of the original lease to find out the required notice period for sending this letter. Some contracts may contain a reduced notice period of 10 days, while others may provide 15 or 30 days for notifying the tenants.
• Reason (optional). If the landlord wishes to do so, they can also include the reason for non renewal of the lease.

To get a fully customized letter template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – letter for non renewal of lease in PDF or Word.
4. Make a payment.
5. E-sign, download, and instantly use a customized letter template.