Statement of Service Letter

What is a statement of service letter?

A statement of service letter is a company’s HR document that is being used by employers to confirm the fact of employment of a specific employee. This is a standard document that individuals can be requested to submit to landlords, banking or financial institutions, government state or immigration authorities for various purposes.

A statement of service letter template is a simple document that outlines the date of employment, type, current job title and employee’s details. This letter is frequently used by part-time, full-time and casual employees, HR managers, company directors and supervisors to confirm the fact of employment relationships.

This document shall not be confused with the employment verification letter that is being used to provide more information, including employee’s salary, employment history, main job duties etc.

What should be included in a statement of service letter template?

A professionally drafted statement of service letter template Australia usually has a very simple structure, including:

• Employer Details. This part of the letter must outline the employer’s full legal name, ABN or ACN number, contact mailing address, contact email and phone number.
• Employment Summary. In this section the employer must confirm the fact of the current or past employment. Usually the start date of employment and the employee’s job title should also be added.
• Date & Signature. The letter should be written on the company’s professional letterhead, if available. The letter should be dated and signed either by the company’s director, HR manager or other designated person.

When do you need a statement of service letter template in Australia?

Employees may need a professionally drafted sample statement of service letter in either of the following situations:

• submission of documents for visa application with embassies or consulates;
• submission of documents for temporary or permanent residency permits overseas;
• preparation of documents for the loan application with Australian banks or financial institutions;
• application for residential tenancy in Australia;
• other background checks or verification procedures upon request.

This letter can only be used to confirm the existence of employment relations based on the employment contract. Independent contractors or freelancers cannot apply for the statement of service letter.

How to customise this template with FasterDraft?

To get a fully customisable letter template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – the statement of service letter template Australia PDF or the Word.
4. E-sign the letter.
5. Make a payment.

The document is ready for instant download immediately after the purchase.