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What is an employment verification letter?
An employment verification letter, also known as a letter of employment verification, is an official document that confirms an employee’s current or past employment status, role and salary in Australia. The present document is a formal proof issued by current or past employers to confirm an individual’s employment.
An employment verification letter Australia sample shall not be confused with a reference letter. The latter provides general recommendations regarding a person’s character, professional skills and working experience that could be relevant for further employment. In contrast, an employer verification letter merely confirms the fact of employment itself.
The letter could be issued to various types of employees, including remote workers, full-time, part-time or casual employees, and employees working on fixed-term or permanent employment contracts.
The present document is different from the letter of offer of employment. The template of the letter of offer provides proposition to a prospective candidate to enter employment contract.
Who should use this employer verification letter template?
An employee employment verification letter is a helpful administrative document that is being used on a daily basis to confirm a person’s employment. In Australia, this template could be used by:
- small businesses and startups who do not know how to write the document from scratch and need a quick, reliable solution to fulfil their needs;
- HR managers and recruiters who look for a solid letter of employment verification template for their daily usage;
- employees who need an official document to prove their current or past employment.
What information should be included in the letter of employment verification?
Australian employment laws do not prescribe the exact employment verification letter format. As a result, the document usually has a flexible structure and includes certain mandatory elements without which the final document would not be complete.
Employer Details
The text of every employer verification letter should clearly state the identification details of the future employer. These typically include:
- full legal name and mailing address;
- ACN or ABN number (if relevant);
- contact email address and phone number.
Employment Details
The text of a good employment verification letter example should summarise the key details of an employee’s current or past employment, including:
- employee’s full name;
- start date of the employment;
- last date of the employment (if the letter is being issued for a former employee);
- position title or role name;
- average number of hours worked per week;
- type of employment (for example, full-time, part-time, casual);
- annual salary stated in Australian dollars (excluding any bonuses, compensations and taxes);
- a brief description of the working schedule.
It is important to note that inclusion of the salary amount is a confidential type of information. Thus, an employee may therefore request their employers exclude that information from the letter.
Final Remarks
The text of every employment verification letter template must include several remarks, in particular:
- employer’s readiness to provide any further information about the employee’s employment upon separate request; and
- the employer’s signature confirming the validity of this document.
When should you use an employment verification letter?
Many people assume that a proof of employment letter sample is only needed when applying for the new job. Indeed, this is the most common situation – when an employee wants to find a new job or wants to provide to their prospective employers the fact of working in a particular organisation or company.
However, this is not the only circumstance in which you may need a solid proof of employment letter sample. In practice, a reliable employment verification letter may be needed in a range of situations, including:
- when applying for a tourist or other types of visas;
- when applying for a home loan with a bank or financial institution;
- when submitting a rental application to secure a tenancy;
- when applying for government carer supplements, pensions, and other benefits;
- when requesting a state or territory grant, bonus or rebate (for example, the NSW Local Government Bonus);
- when applying for scholarships at universities or other educational institutions.
How to customise this letter of verification of employment?
To get a fully customised employment verification letter template, follow the guidelines given below:
- Click the “Create Document” button.
- Answer simple questions in the form.
- Select a template’s format – employment verification letter Australia PDF and Word.
- Make a payment.
- E-sign the letter.
- Instant download.
This article is reviewed by Daria Turanska, a lawyer with 15 years’ contract drafting experience. Fact-checked by Sarah Collins.