Rental Application Form
PDF and
Word
This rental application template is a professionally structured document designed to help tenants apply for residential rental properties across Australia quickly and confidently.
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What is a rental application form template?
A rental application template is a structured document used by prospective tenants to provide personal, financial, and tenancy details to a landlord or property manager when applying for a rental property in Australia. This document is drafted in compliance with applicable Australian state and territory specific laws, including residential tenancy acts.
Considering the specifics of the Australian rental market and the high demand for good rental properties in the last couple of years, rental application forms make a meaningful difference. The present document helps to clearly summarise an applicant’s current employment status, tenancy history, personal information and family status.
This rental application letter is frequently being used in conjunction with a rental application cover letter. The latter document helps to professionally present your renting application and attached supporting documents in a selection process.
Who Should Use This Rental Application Template?
The present application for rental property template is suitable for:
- individuals, couples and families who want to secure a tenancy of a specific property;
- first-time renters who have no experience in submitting rental applications;
- real estate agencies and property managers who need a reliable rental property letter sample for daily operations.
What’s Included in this Rental Application Form?
In Australia there is no single law that prescribes a particular structure for a rental property application template. However, including certain elements is essential to make sure your application is complete and stands out from other candidates.
Below we made a summary of the most important elements most rental application forms should include:
Applicant Information
A prospective landlord wants to know as much information as possible about the applicant. This section of the rental application letter provides a good opportunity to briefly outline the applicant’s information, including:
- full name and date of birth
- current residential address
- passport details
- the vehicle’s make, model, colour and registration number (if an applicant owns a vehicle);
- family status (e.g., married, divorced);
- full names of all other occupants who shall live with the applicant (e.g., spouse, boyfriend, children) and
- contact phone and email address.
Manager or Landlord Information
A rental advertisement could be published directly by a property owner (landlord) or by a real estate agency. Thus, when an applicant wants to submit their rental application form, they have to include identification details of a recipient. These details include:
- full name of the recipient
- registered business or postal address
- contact phone number and email
Tenancy Details
It is important to include basic information about the rental property in a rental application letter sample. This is especially important when this application is sent to a property management company or real estate agencies managing multiple properties. Include the following details:
- property address;
- preferred lease commencement date;
- any other conditions (e.g., expected monthly rental payments);
- the name of a state here a property is located shall be reflected in the document’s title (e.g., rental application form WA, rental application form NSW).
Income Details
When a property manager or landlord rents out a property, they want to be confident that a tenant would be able to meet rental payments on time. For this reason, a rental property application template should include:
- details of current employment (e.g., employer’s name, job title, employer’s contact phone and email);
- other sources of income (e.g., dividends, royalties, rent, etc.);
- pensions, life insurance or other similar payments (if applicable).
Rental History
When submitting a rental application letter, landlords want to know about an applicant’s previous tenancy history. If you are a first-time renter, omit this section. Information about past tenancies includes the following:
- duration of the tenancy;
- property address;
- full name of the landlord;
- contact details of the landlord;
- authorisation to contact previous landlords for references; and
- amount of rental payments in Australian dollars.
Additional Authorisations
A landlord or a property management company may require to see the proof of statements and facts provided in the text of a rental application letter. That’s why an applicant should provide a written authorisation for:
- contacting their current or previous employers;
- contacting current or previous landlords;
- verifying other information through publicly available sources.
How to send a rental property application form?
Once a rental application letter sample is ready, an applicant must date and sign it. If there are several applicants who will live together (e.g., a couple), each of them shall submit a separate rental application letter. However, this requirement does not apply to applicants who are younger than 18 years old.
The method of sending a rental application letter depends on the landlord’s or property manager’s choice. The most popular methods of submission are:
- send to email address of a landlord or a property manager;
- send to mailing address;
- send directly via a separate link attached in an advertisement.
What are the key benefits of this rental application form?
Using a rental property application template offers the following benefits:
- a document that is fully compliant with applicable Australian state and territory laws;
- a document that follows the best rental practices;
- a document that is drafted by legal professionals and never AI;
- a document that incorporates requirements of local residential tenancy legislation;
- a document that reflects your specific circumstances;
- a document that structures all information in a clear and concise way.
How to create a rental application in minutes?
To get a fully customised letter template, follow the instructions given below:
- Click the “Create Document” button.
- Answer simple questions in the form.
- Select a rental property application format – PDF or Word.
- Make a payment.
- E-signing a document.
- Download the customised rental application form instantly.
Table of content
Frequently Asked Questions (FAQ)
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1. Is a rental application mandatory in Australia?
Yes, having a formal written application is required when applying for residential or commercial property rental in Australia.
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2. Can first-time renters use this template?
Yes. The present rental application letter sample could be used by first-time renters as well as by applicants who rent properties regularly.
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3. Can real estate agents use this document?
Yes. Property management companies and real estate agencies could use this template for their daily operations and tenant screening.
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4. Is this accepted across all Australian states?
Yes, you can customise this application for rental property to use in all Australian states and territories, including:
- Queensland
- Victoria
- Tasmania
- New South Wales
- Western Australia
- South Australia
- Australian Capital Territory
- Northern Australia
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5. Can I edit the template after downloading?
Yes, you can edit this template after purchase an unlimited number of times.
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6. What format is the document provided in?
At FasterDraft a rental application letter is available in both PDF and Word formats.