Letter of Offer of Employment

What is a letter of offer of employment?

A letter of offer of employment, known also as an offer of position letter, is a formal document used by an employer to offer a position to a prospective employee in Australia.

This document is used by Australian businesses, startups, employers and organisations to offer employment to candidates on a full-time, part-time, or casual basis. The document outlines the most important conditions of employment, including job title, first working day, annual salary, working schedule and location, and annual leave.

This letter of offer of employment is different from the employment contract. The present letter merely confirms an employer’s interest in hiring an employee, as well as lists the main details of the employment. Contrary to that, an employment contract is a binding document on both the employee and the employer.

Who should use this letter of offer template for employment in Australia?

Finding a reliable and legally sound job letter of offer template is not an easy task. At FasterDraft we offer fully customisable employment letter of offer templates designed for:

• HR managers who need a reliable template for the daily recruitment process;
• professional recruiters and recruiting agencies engaging prospective candidates;
• Australian small businesses and startups seeking a legally compliant document to hire new employees;
• employers looking for a letter of offer template (Fair Work compliant).

What to include in this offer of employment letter template?

An offer of employment letter has a unique and complex legal structure that covers most of the essential elements of employment.

General Details

An employment letter of offer template typically begins with identification details of the employer. These details include the employer’s full name, mailing address, contact email and phone number.

In addition, employers must also state the name of a position or job title, along with the proposed start date of the first working day.

Working Schedule and Location

The text of a letter of offer of employment template should describe an employee’s working hours. If an employee works full-time, the maximum total hours of work during the week must not exceed the legislated maximum of 38 hours. It does not matter where an employee works three or five days per week, as only the total number of hours worked per week counts.

When an employee works on a casual basis, there is no need to specify their exact working hours in the text of a letter of offer template.

Another important element of every letter of offer template is the indication of the place of work. The work could be performed at a specific location (e.g., office, co-working space), fully remotely, or under another agreed arrangement.

Remuneration

Another key element for every letter of offer of employment template is the amount of the annual salary. The salary should be indicated in Australian dollars, excluding any taxes. Generally, this letter does not include additional information about bonuses or overtime payments, as these matters are determined by the organisation’s internal policies or the final employment contract.

Attachments

The Fair Work Ombudsman requires businesses and employers to attach the following additional documents when sending this letter to prospective candidates:

• for casual employees – Casual Employment Information Statement. This document clarifies minimum standards provided by Australian employment laws an employee should be aware of. For instance, casual employees are not entitled to paid annual or sick leave.
• for fixed-term employees – Fixed Term Contract Information Statement. This document provides basic information regarding minimum employment standards for fixed-term employees. For example, a fixed-term employment contract cannot be extended more than once.
• copies of modern awards or enterprise agreements (if applicable);
• copies of the organisation’s policies that may affect the employment of the prospective candidate (e.g., Remote Work Policy, Annual Leave Policy, etc.)

Acceptance

Once a prospective candidate receives this offer of position letter, they have two options – either accept or decline the offer.

To accept the offer, a potential candidate must sign and date it and send the letter back to the employer. For this reason, even a simple letter of offer template Australia shall include a clear acceptance statement and a space for the candidate’s signature.

Why should you use a customisable letter of offer of employment in Australia?

Using a free employment letter of offer template found online may seem convenient. However, such a template can have legal risks, including potential invalidity or non-conformity with Australian employment laws.

By making a fully customisable job letter of offer template at FasterDraft, you receive:

• a document with a clear structure that is written in professional language;
• a letter that complies with Australian employment laws, including the Fair Work Act;
• a document tailored to your unique circumstances, including type of employment, compensation, and other key terms;
• a template specifically designed for use across Australia, including all six states and two territories;
• a letter that prevents potential misunderstanding during the recruitment process.

How to customise the letter of offer template Australia?

To customise the letter of offer of employment at FasterDraft, follow the few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a document’s format – letter of offer template Australia PDF or Word.
4. Make a payment.
5. E-sign online on our online platform.
6. Your letter of offer is ready for instant download.