Cancellation Letter for Gym

What is a letter to cancel a gym membership?

A gym membership cancellation letter Australia is an official notice by which individuals notify their gym or fitness centre about the cancellation of an ongoing subscription or membership. This letter is a professional way to inform your gym about the cancellation and reasons for such a cancellation in a polite and compliant manner. Under Australian consumer laws all consumers should have the right to cancel their ongoing subscriptions and memberships any time.

This cancelled gym membership letter sample can be suitable for gym membership cancellation when:

• relocating to another Australian state or territory;
• contract expiration date;
• unsatisfactory provision of services;
• medical conditions that do not allow continuing the subscription.

What should be included in a cancellation gym membership letter?

A simple cancel gym letter template should include the following:

• Sender’s Details. The letter must outline the sender’s full name, mail address, contact details, gym membership ID or number.
• Gym Information. This section of the letter must include the gym’s full name, business address, contact email or phone number, and ACN or ABN number if applicable.
• Reason for Cancellation. It is always important to state the clear reason for cancellation in a cancelled gym membership letter sample. The sender can also attach additional evidence to support the reasons, for example, records of cancelled gym sessions, constant closure of the gym, etc.
• Refund request. If the sender wants to request the refund of any sum already withdrawn from their bank account in relation to the payment of gym membership or subscription fees, such a request should also be included. All the amounts must be stated in Australian dollars.
• Date & Signature. Once the letter is ready, the sender must sign and date it.

Who shall use this cancellation letter for gym membership?

This letter can help to cancel the ongoing gym membership for:

• regular gym members;
• clients ordering personal trainer services;
• Individuals attending group or private fitness classes in a gym;
• other individuals looking for a formal cancellation letter template.

This document is suitable specifically for a cancellation of an ongoing contract between a gym and a client for the provision of certain fitness or gym services. For termination of other types of contract, a general contract termination letter template should be used instead.

Legal Considerations for Cancelling Gym Membership in Australia

Cancellation of gym membership may appear a straightforward task. In fact, when cancelling any gym membership in Australia, customers should be aware of the following:

Notice Period

The cancellation of the membership is not possible out of the blue. In most of the cases a sender shall comply with the minimum notice period required to end the membership, which could be from 15 to 30 days.

Immediate Termination

In a number of limited circumstances the sender may request an immediate cancellation of a gym membership. This is usually a sender’s medical conditions that shall be confirmed by the respective medical institution or doctors authorised to practise in Australia. In such a case, the copy of the doctor’s medical consultation should be attached to this cancelled gym letter.

Cancellation of Direct Debit

Most of the gym subscriptions are being paid for using an individual’s debit or credit card. Thus, a good cancelled gym membership letter example must include a sender’s request to cancel direct debit from their card. Failure to include such a request may result in payments continuing to be withdrawn from your account even after the cancellation.

How to customise a cancellation gym letter template with FasterDraft?

To get a fully customisable document template, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template format – PDF or Word.
4. E-sign online.
5. Make a payment.

A cancellation membership letter for the gym is ready for instant download immediately after the purchase.