Security Deposit Return Letter
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This security deposit return letter is a type of notice that landlords use to notify their tenants about the return of the security deposit and deductions, if applicable.
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What is a security deposit return letter?
A security deposit return letter sample is an official communication sent by a landlord to inform ex-tenants about the return of a security deposit. This letter is suitable for various types of lease agreements, including commercial and residential leases, short-term rentals, and month-to-month tenancies.
Legally, this letter provides a clear record of the amount being returned, any deductions made, and the reasons for those deductions. By issuing this letter, landlords comply with state-specific laws, while tenants receive a transparent explanation of their deposit refund.
Using a landlord letter for returning a security deposit could be helpful in many ways, including:
- This document saves time;
- You can customize a fully compliant legal document in 1 min.
- This letter prevents potential disputes between tenants and landlords; and
- You get a professional document drafted by real lawyers (not AI).
How to write a security deposit refund letter?
To create a solid template of security deposit return letter, including important elements provided below.
Details of Landlord
This letter could be sent only by a landlord who is a property owner or property manager of a rental premises. The text of a letter must include the landlord’s full name, mailing address, contact phone number, and email address.
The landlord must sign a return security deposit letter. Without putting a landlord’s signature, the document cannot become legally binding. As a result, the letter could not be presented in the court as evidence once the dispute popped up between the parties.
Details of Lease
Every return of security deposit letter shall provide detailed information about the original lease:
- the name of a lease contract and the date of its expiration;
- the date on which a tenant vacated rental property; and
- full address of a rental property.
Return of Deposit
This is the most important part for every security deposit return letter template. It consists of the following important details:
- the amount of the original security deposit;
- landlord’s decision regarding the return of a deposit—return in full, in part, or refused;
- amount of the deposit to be returned; and
- list of deductions made from the deposit.
How to customize a rental security deposit return letter at FasterDraft?
To get a printable security deposit refund letter, follow the instructions given below:
- Click the “Create Document” button.
- Answer simple questions in the form.
- Select a template’s format—security deposit return letter PDF or Word.
- Make a payment.
- E-sign, download, make a payment, and use the ready-made document instantly.
Table of content
Frequently Asked Questions (FAQ)
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1. How long do landlords have to return a security deposit?
There is no federal law that defines the maximum period of time within which a landlord must return a security deposit back to a tenant. However, every state has its own regulation that defines the timeline for returning the security deposit.
For instance, in the state of Alabama a landlord has 60 days after the termination of the residential lease agreement to return the deposit back to tenants. In California, the landlord shall return the security deposit within 21 days after the end of the lease agreement. Most of the states, like Maine, Iowa, and Kansas, provide a standard 30-day period within which a security deposit should be returned.
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2. Can a landlord withhold a security deposit for damages?
Yes, this security deposit return letter sample could be used for either of the situations below:
- when a landlord is ready to return the security deposit in full;
- when a landlord partially returns a security deposit; or
- when a landlord refuses to return a security deposit in full.
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3. Is a written letter required to return a security deposit?
Yes, a written sample security deposit return letter serves a dual purpose. First, it allows a landlord to notify a tenant about the decision in a compliant way. Second, this letter could be saved for the record or future disputes by both parties.
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4. What should I include in a security deposit return letter?
The exact content of a landlord security deposit return letter depends on whether a landlord wishes to return a security deposit or not. In a situation when a security deposit is being returned in full, the text of a letter must include the repayment method and the landlord’s contact information. When, however, a security deposit is being returned in part or fully deducted, then the text of a document must include:
- total amount of deductions
- reasons or grounds for deductions
- contact information of a landlord, in case a tenant wants to raise a complaint.
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5. Can I use this template for commercial properties?
Yes, this return security deposit letter is the ideal document to notify about the return of a security deposit under residential or commercial leases, short-term rentals, month-to-month rentals, etc.
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