Professional Cleaning Service Contract

What is a cleaning service contract template?

A cleaning service contract is a type of services agreement between the cleaning provider and the client regarding the terms and conditions for the provision of cleaning services. This cleaning service contract sample can be used by property investors, landlords, property management companies and professional cleaning businesses across the UK. A standard document outlines the scope of work, mutual rights and obligations, fee structure and cancellation policy.

Who can use this cleaning service contract template?

This fully customisable cleaning service contract template can be helpful for:

Professional Cleaning Providers

If you run a small business or company offering professional cleaning services across the UK, you need a solid contract template to sign with your clients. Providing services without a written document can be risky. Having a written template ensures the clarity of the following key elements:

• payment terms;
• location; and
• cleaning schedule.

Office Managers

If you are in charge of organising the working environment for employees or staff in your company, having a clean and a properly organised working space is the top priority. A solid contact cleaning service is the first step to make sure the office space is well maintained on a regular basis. Failure to have a proper contractual arrangement may cause the following issues:

• disruption in the provisions of cleaning services;
• change of cleaning providers all the time;
• poor office maintenance.

Homeowners

Whether you rent out your property under a lodger agreement or residential tenancy agreement, maintenance of the space might be important. Some tenancy agreements nowadays can provide a professional cleaning service for short-term or long-term tenancy. This does not benefit tenants but also landlords, making sure the property returned back is in a good condition, not less than normal wear and tear.

What are the key features of this contract cleaning service?

A cleaning service contract template usually has a list of standard clauses partially similar to a standard general service contract, including the following:

Scope of Services

The list of services required to be provided in a cleaning service contract sample should be outlined directly in the contract or in the list of services attached as a separate annex.

If the client wishes to order any additional services that are not listed in the text of the original lease, then the text of the contact should outline the following clause: “Additional services that are not listed directly in this contract should be provided by the cleaning provider upon request for an additional charge discussed and agreed upon by the parties in writing.”

Usually, in a contract cleaning service, the cleaning provider should have a by-default right to engage subcontractors for the provision of some or all services. This is so because cleaning services are usually not connected to the identity of the service provider or their skills and experience, unlike accounting or legal services contracts.

Duration

The commercial contract cleaning services can be provided as follows:

• according to a specified schedule (for example, every month or every week);
• on-demand basis (when the client sends a prior written request); and
• one-time cleaning project (for example, post-construction cleaning of the property, cleaning before the sale of the property).

Cancellation Policy

As a general rule, every party to a cleaning service contract template should include a termination clause allowing either party to cancel the contract at any time. Cancellation is usually done upon sending the prior written notice from one party to another.

Depending on the complexity of services and the duration of cooperation, the notice period for cancellation can be from a couple of hours to a couple of weeks.

Fees

The cleaning provider has a right to charge the client for the provision of cleaning services. That’s why clarity of payment terms in the contract prevents lots of disputes between the parties. For a cleaning service contract sample the text of the document must include the following:

• amount and type of the fees in pounds;
• invoicing schedule;
• coverage of additional expenses (for example, transportation of the staff to and from the location);
• coverage of cleaning materials;
• provision of cleaning equipment.

Failure to address either of the elements from the list above may create lots of uncertainty for both parties.

For example, John rents out Airbnb accommodation in London; for that purpose, he hires a professional cleaning firm and signs the contract cleaning services London property. At the end of the month, John receives an invoice for provided cleaning services and realises that apart from the agreed cleaning fee, the firm has also charged the price of cleaning materials, which adds an extra 30 pounds to the total price. John starts reading the contract and realises that it does not address which party shall cover these additional costs.

When do you use a cleaning service agreement?

This contract for cleaning services can be used for various daily life situations, including

Start of Tenancy

Before the start of a residential tenancy agreement, landlords or lettings agents may want to hire one-time professional cleaning services to prepare the property for the new tenants. Having a solid cleaning service contract template can be reused for multiple properties under administration.

Airbnb Accomodation

Having a solid cleaning service contract sample can be useful for businesses and investors running short-term rental or Airbnb accommodations across the UK. The document can be used to hire regular cleaning professionals to maintain the property before and after guests vacate the property.

Office Cleaning

If you rent out office or co-working space, you may need to hire a team of professional cleaners for the maintenance of the office space on a daily basis. The first way to do that is to employ cleaning staff based on the employment contract. The other way is to engage a professional cleaning provider via signing a contract for cleaning services.

Renting Commercial Property

If your company or business rents out a commercial space, such as a retail shop, warehouse or shop in the shopping mall, you definitely need regular cleaning services to help maintain the property. While some property management companies or landlords offer these services for an additional cost, other commercial properties do not come with a default cleaning maintenance service. Therefore, entering a cleaning service contract can be the next step for your business.

Difference between contract cleaning services vs general services contracts

A general service contract is a standard contract for the provisions of various types of services, including accounting, marketing, design, software development, etc. It provides a solid legal foundation for contractual relations between the service provider and the client as well as includes all standard sections a typical services contract in the UK should have.

On the other hand, this contract cleaning service is a type of general service contract used to provide professional services by a cleaning provider to customers. Unlike a general services contract, this cleaning service contract template has unique legal provisions:

• flexible termination clause allowing either party to terminate the contract without reason;
• simple confidentiality clause due to lack of exchange of sensitive information between the parties;
• diverse options for cleaning schedule, including on-demand basis, one-off cleaning projects or regular cleaning;
• allocation of costs related to usage of additional cleaning materials and equipment, etc.

How to customise contract cleaning services?

To get a fully customisable document, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format – cleaning services contracts samples PFD ro Word.
4. E-sign the document.

The document is ready for instant download immediately after the purchase.