Salary Verification Letter

What is a Salary Confirmation Letter?

A salary confirmation letter, known as salary verification letter, is a document issued by your employer to confirm the fact of employment and amount of income.

The letter for salary verification confirms not only the employee’s salary but also additional information like job position and type of employment contract. It is essential to remember that a salary verification letter can be issued only in employment relations. If you have a services agreement or act as an independent contractor, a salary verification letter cannot be issued.

A salary verification letter can be requested by banks, landlords, and immigration authorities. When preparing a letter for salary verification, it is important to ensure the information provided is accurate, concise, and presented in a professional tone.

Please note that a salary verification letter should be drafted by your employer only. Usually a representative of the HR department is authorized to issue letters of this type. It is a good practice to include such a letter on an employer’s official letterhead.

Structure of Salary Verification Letter Explained

The salary verification letter format should contain the following essential elements:

• Contact Information for Employer – name, address, phone number, and email.
• Purpose – indicate the name of a third party who requests submission of such a letter
• Date – the date when the letter is issued.
• Employee’s Details – full name, job title, and department.
• Employment Details – start date, employment status, and current salary or pay structure.
• Signature – the signature of the authorized person along with their name and title.

Depending on who requests a salary verification letter, check in advance for information which should be included. Some parties may need more details, including information about bonuses or company’s insurance, while others might be satisfied with minimum details.

How does a good Example of Salary Verification Letter should look?

When creating your own salary verification letter sample, keep in mind the following rules:

• The letter should be drafted in a professional tone and language;
• A letter should have a clear structure.
• Putting a signature is mandatory for this type of document.
• Make your request well in advance. Sometimes the HR department might be busy with daily routine tasks; thus, it is a good practice to approach them well in advance.
• Information provided in the letter should be accurate and up to date.

At FasterDraft.com, we help employers and HR professionals to customize a salary verification letter sample. It can save time and reduce errors. Templates and samples at FasterDraft.com are available in various formats, like Word or PDF. Answer a few simple questions inside the questionnaire and get your personalized legal document.