Independent Contract Termination Letter

What is a contractor termination letter?

A contractor termination letter is an official legal notice that is being served by one party to another to inform about the termination of an independent contractor agreement. This contractor termination letter template provides an official record of one party’s intention to end the existing contract. The text of a letter clearly defines the termination date and reason for termination, as well as the mutual obligations of each party.

The parties involved in a contractor termination letter sample are an independent contractor and a client. An independent contractor is a self-employed person that provides independently professional services or works in exchange for remuneration. A client is a person or business that orders the specified scope of work or services from an independent contractor.

On top of that, using this contractor termination letter helps maintain professionalism and compliance with provisions of an original contract.

If you plan to end a services contract, in that case a service termination letter sample should be used instead.

What to include in an independent contractor termination letter?

A well-drafted independent contractor termination letter should include a number of important elements to become a complete legal document. Those elements are the following:

Information about Parties

A sender of a sample contract termination letter could be either a contractor or a client. In both cases, the text of a document must reflect a sender’s and a recipient’s:

• full name;
• contact mailing address; and
• contact details (like phone number or email address).

Once the template is ready, the sender shall sign it. If a sender is a company that uses a corporate seal, a contractor termination letter sample must also be sealed.

Termination Details

A solid contractor termination letter shall reflect all important details related to the termination. Those details include:

• full name and date of signing the original contract;
• brief description of works to be provided under the original contract;
• type of termination (i.e., advance or immediate notice);
• exact name and number of a clause in the original contract allowing termination; and
• contract’s end date.

Additional Information

If a sender wishes so, they can also expand the text of an independent contractor termination letter with the following information:

• reason for termination (this is especially important in case of an immediate termination);
• the list of a recipient’s additional obligations before the termination date (e.g., make a payment, return equipment).

Sending Instructions

When the contractor termination letter template is ready and signed, it should be sent to a recipient. Use the contact correspondence address provided in the text of an original contract. Apart from that, check in advance the preferred communication method with a sender. It is usually being mentioned in the text of an original contract as well.

How to customize a contractor termination letter at FasterDraft?

To get a fully customized contractor termination letter, follow a few easy steps below:

1. Click the “Create Document” button.
2. Answer simple questions in the form.
3. Select a template’s format—contractor termination letter PDF or Word.
4. Make a payment.
5. E-sign online, download, print, and send the document.