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Vehicle Bill of Sale

  • Suitable For:Canada (9 provinces + 3 territories)
  • Downloads:431
  • Last Updated:
  • Time to Complete:5 min.
  • Available formats:PDF and Word

Download a vehicle bill of sale built for Canada, customisable for Alberta and Ontario versions as well, to prove a vehicle changed ownership and to record the new buyer.

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The purchase process was straightforward, and I received my document without any complications. The wording was professional and the format was easy to work with. A useful option for a small business that needs documents ready quickly.
— Michael Thompson, CFO, Alberta

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Bill of Sale of Motor Vehicle template for Canada: the first page of the document

When you need a fully customisable vehicle bill of sale template?

This document template is a necessary legal document that needed by both buyer and seller:

  • To prove the ownership of the vehicle for further registration and insurance by the buyer;
  • To prove the seller is not longer an owner of the vehicle for the new owner’s tickets or tolls. 

The vehicle bill of sale defines who bought the vehicle, what was paid, and the exact details of the vehicle, including make, model, year, VIN, and odometer reading.

How to register the change of ownership over a vehicle in Canada?

Although the registration rules differ by province, this template can be customised to match the laws of all Canadian provinces, including Alberta and Ontario. 

The final document template also protects the seller against unfair consumer terms established by every province. For example, Ontario’s Sale of Goods Act (R.S.O. 1990, c. S.1) implies certain conditions into a sale unless the contract excludes them, so the template carries the as-is clause that lets a private seller sell a used car without ongoing warranty. There is space for both signatures and for any deposit or lien on the vehicle.

Frequently Asked Questions (FAQ)

1. Is there an Alberta version?

Yes. The Alberta vehicle bill of sale is set up for what Alberta registries expect at registration.

2. Does it work for Ontario?

Yes. The Ontario vehicle bill of sale works alongside the Used Vehicle Information Package Ontario requires for private car sales.

3. What details does it record?

The buyer and seller, the sale price, the vehicle’s make, model, year, VIN, and odometer reading, plus the date and signatures.

4. Does it include an "as-is" clause?

Yes. The template includes an as-is clause, which protects a private seller selling a used car without warranty.

5. Can I use it in other provinces?

Yes. It works as a general Canadian vehicle bill of sale, and you add any province-specific details your registry asks for.

6. Do both parties need a copy?

Yes. The buyer needs it to register and insure the vehicle, and the seller keeps a copy as proof of the sale.

7. Can I record a deposit?

Yes. There’s space to note a deposit and the balance owed if the sale happens in stages.

8. Is a bill of sale legally required?

It’s required or strongly expected for registration in most provinces, and it protects both sides either way.

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