Cleaning Service Contract

What is a Cleaning Service Contract?

A cleaning service contract,  also known as a maid service contract template, is a legally binding agreement between a cleaning service provider and a client. This contract details the terms and conditions under which cleaning services will be rendered. A simple cleaning service contract template outlines:

• detailed scope of services;
• payment terms (i.e. how and when a service provider should be paid);
• contract duration;
• additional provisions (e.g., compensation of additional expenses) and
• termination clause.

A cleaning service contract agreement template is typically used for both residential and commercial properties, including houses, apartments, offices, warehouses, buildings, etc. A cleaning contract is a special type of service agreement. The parties to the contract are the client and a cleaning provider (i.e., a service provider). A client or a service provider can be both individuals and businesses.

A contract for cleaning services template can be suitable for various situations, for example:

• A homeowner needs a regular maid service for daily or weekly cleaning.
• A company needs daily maintenance in the office.
• A landlord needs a deep cleaning for rental properties.
• A business that provides cleaning services and needs a document template.

How to Draft a Cleaning Service Contract Template?

When preparing a cleaning services contract template, make sure that the final document is enforceable and legally binding. Below we made a breakdown of the most essential elements every cleaning contract should have:

Details of the Parties

Every cleaning services contract template should include full names, addresses, and contact information of both parties. Either party to the contract should sign it and date it. Without signing a document, it cannot become a legally binding contract. It does not matter if you sign a contract by hand or using online e-signature tools. Both methods count.

Last but not least, keep a signed copy of a contract with you. In case there is a dispute along the road, a signed copy of a cleaning service contract template can serve as a powerful tool in a courtroom.

Scope of Services

This clause aims to outline the exact cleaning duties of a service provider. A good contract template for cleaning service should be as detailed as possible when it comes to specifying the cleaning services.

Another essential element is a cleaning location. This is the location of the premises where the cleaning should be provided. The client should ensure that the service provider has all necessary permission and keys to access the location.

Every cleaning contract should describe the schedule according to which cleaning services should be delivered. The parties may pick up either of the options below:

• on an as-needed basis;
• on a specific day (one-off service);
• regular schedule;
• other arrangements.

Equipment and Staff

A service provider may need to engage staff or employees to deliver the requested cleaning services. In this regard, a cleaning service contract template should include the following disclaimers:

• a service provider remains responsible for all the actions of their staff or employees;
• a service provider needs to have an insurance coverage for their employees.

When it comes to the cleaning equipment and tools, the parties have to decide if their price is included in a general paycheck or should be paid separately.

Payment terms

Every maid service contract template should include payment provisions. In other words, how much, how, and when the payments should be made. The payment model may vary depending on the parties’ needs:

• fixed fee;
• daily or hourly rate;
• weekly or annual rate;
• payment method (e.g., bank transfer, PayPal, or cash);
• frequency of payments (e.g., every week, every month).

The parties may also include late payment penalties if the client fails to make the payment on time. There is no maximum or minimum threshold the late fee should correspond to. Usually, the late fee for a cleaning service contract template varies between 1 and 4% of the due sum.

Duration

The duration of a cleaning contract may vary depending on its time. The duration of a commercial cleaning contract template may vary between one and a few years, as the business often needs maintenance services for a long period of time. Contrary to that, residential cleaning contracts may be concluded for one or for a few months.

Termination

A contract template for cleaning services has to include a termination clause. A termination clause defines how the contract could be terminated. Usually either party can end the contract by sending an advance written notice. A notice period is not fixed and could be freely agreed upon by the parties—e.g., from a few days up to a few weeks.

The contract should also contain the grounds for immediate termination. This is the case when either party materially breaches the contract. A material breach may include either of the following events:

• failure to deliver cleaning services of a reasonable quality;
• delay in delivery of cleaning services;
• unsafe working conditions;
• non-payment of fees.

How to get a customized cleaning service contract template?

In order to customize your cleaning contract at FasterDraft, follow a few easy steps below:

1. Click the button “Create Document.”
2. Answer questions in the questionnaire.
3. Select a document’s format—cleaning service contract template PDF vs. cleaning service contract template Word
4. Make a payment
5. A customized document is ready for download.