{"id":4486,"date":"2026-05-09T09:19:11","date_gmt":"2026-05-09T09:19:11","guid":{"rendered":"https:\/\/fasterdraft.com\/?post_type=product&#038;p=4486"},"modified":"2026-05-12T09:37:55","modified_gmt":"2026-05-12T09:37:55","slug":"letter-of-grievance","status":"publish","type":"product","link":"https:\/\/fasterdraft.com\/uk\/product\/letter-of-grievance","title":{"rendered":"Letter of Grievance"},"content":{"rendered":"<h2>What is a grievance letter in the UK?<\/h2>\n<p>A formal grievance letter is an official notice created by an employee to report a complaint about a specific matter at the workplace or other issues related to the employment. This is a standard type of a letter used by employees across the UK to notify their line managers or immediate supervisors about ongoing issues.<\/p>\n<p>This grievance letter template can be used to address to the line manager various types of complaints at the workplace, including safety concerns, promotions, salary increases, internal discipline, etc.<\/p>\n<h2>When should you raise a formal grievance?<\/h2>\n<p>A grievance letter template can be used by <a href=\"https:\/\/fasterdraft.com\/uk\/product\/employment-contract\">full-time employees<\/a>, <a href=\"https:\/\/fasterdraft.com\/uk\/product\/employment-contract\">part-time employees<\/a>, <a href=\"https:\/\/fasterdraft.com\/uk\/product\/zero-hours-contract\">zero-hours employees<\/a>, or fixed-term employees to report the following:<\/p>\n<ul>\n<li>violation of internal disciplinary rules;<\/li>\n<li>bullying or harassment;<\/li>\n<li>discrimination;<\/li>\n<li>unsafe working conditions;<\/li>\n<li>issues with unpaid wages;<\/li>\n<li>denied leaves, including maternity, annual paid leave, etc.<\/li>\n<\/ul>\n<p>This template for a grievance letter can only be used to raise a concern related to employment relations. This letter cannot be used, however, to report concerns under a services contract or contract for works.<\/p>\n<h2>What should a UK grievance letter include?<\/h2>\n<p>A standard letter of grievance template includes a set of important elements, including:<\/p>\n<h3>Employee Details<\/h3>\n<p>A grievance letter template UK shall outline the employee&#8217;s full name, job title and contact email or phone number. Usually a grievance letter cannot be sent anonymously.<\/p>\n<p>According to ACAS&#8217;s recent guidelines, the complaint should be filed individually, which excludes the possibility of filing a collective grievance complaint.<\/p>\n<h3>Scope of Complaint<\/h3>\n<p>A formal grievance letter template can be used to report single or multiple incidents. To improve internal investigation and tracking, the solid letter template must include:<\/p>\n<ul>\n<li>date of the incident;<\/li>\n<li>incident&#8217;s description; and<\/li>\n<li>people involved, including other employees or staff.<\/li>\n<\/ul>\n<p>If there is an internal company procedure governing the grievance at the workplace, it is always recommended to include a clear reference to it.<\/p>\n<h3>Additional Information<\/h3>\n<p>This grievance template letter allows you to include any other additional information that might be suitable for your particular case. For example, you can attach a list of any supporting documents that can be helpful in reviewing the application.<\/p>\n<p>It is also possible to invite an employee&#8217;s representative to any further meetings related to the grievance. These representatives may include a trade union member, a solicitor, supervisors or other staff.<\/p>\n<h3>Date &amp; Signature<\/h3>\n<p>Once the letter of grievance template is ready, it should be signed and dated by the employee. The process of the submission of the grievance complaint depends on the company&#8217;s procedure. If there is a specific policy in place, the employee must follow its rules for the submission.<\/p>\n<p>However, if there is no effective policy, in such a case an employee can submit this complaint to their immediate supervisor, head of HR or the company&#8217;s director.<\/p>\n<h2>What are the benefits of this letter of grievance sample?<\/h2>\n<p>This letter sample offers the following benefits and advantages:<\/p>\n<ul>\n<li>a letter that is fully compliant with <a href=\"https:\/\/www.acas.org.uk\/acas-code-of-practice-on-disciplinary-and-grievance-procedures\"><em>ACAS guidelines<\/em><\/a> and the <a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/1996\/18\/contents\"><em>Employment Rights Act 1996<\/em><\/a>;<\/li>\n<li>a letter drafted in a professional language;<\/li>\n<li>a letter that is suitable for different employment types;<\/li>\n<li>a letter that can be used in England, Wales, Scotland and Northern Ireland.<\/li>\n<\/ul>\n<h2>How to customise this grievance template letter\u200b with FasterDraft?<\/h2>\n<p>To get a fully customisable letter template, follow a few easy steps below:<\/p>\n<ol>\n<li>Click the &#8220;Create Document&#8221; button.<\/li>\n<li>Answer simple questions in the form.<\/li>\n<li>Select a template&#8217;s format \u2013 a grievance template letter PDF or Word.<\/li>\n<li>E-sign the letter online (optional).<\/li>\n<li>Make a payment.<\/li>\n<\/ol>\n<p>The grievance letter template UK is ready for instant download immediately after the purchase.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is a grievance letter in the UK? A formal grievance letter is an official notice created by an employee to report a complaint about a specific matter at the workplace or other issues related to the employment. This is a standard type of a letter used by employees across the UK to notify their [&hellip;]<\/p>\n","protected":false},"featured_media":4528,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false},"product_brand":[],"product_cat":[120],"product_tag":[],"class_list":{"0":"post-4486","1":"product","2":"type-product","3":"status-publish","4":"has-post-thumbnail","6":"product_cat-employee-legal-templates","8":"first","9":"instock","10":"virtual","11":"purchasable","12":"product-type-simple"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Customisable UK Grievance Letter Template | Easy to Edit<\/title>\n<meta name=\"description\" content=\"Create a professional UK grievance letter quickly with this customisable template. Easy to edit, compliant format, and instant download in 1 min. 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