Shareholders' Meeting

• Should the shareholders’ annual meeting be held at a specific location?

  • No
  • Yes

  !

  An annual shareholders’ meeting is a required yearly gathering where a corporation’s shareholders vote on key matters and receive updates on the company’s performance.

• Indicate the full address of the location where the shareholder's annual meeting should take place:

• Are shareholders permitted to attend meetings via proxy?

  • Yes
  • No

  !

  Attending a meeting via proxy means a shareholder authorizes another person to attend the meeting and vote on their behalf.

• Specify the minimum voting quorum required for a shareholders’ meeting:

  Choose option fifty (50)% from all votes fifty-one (51)% from all votes seventy-five (75)% from all votes

• Who should have the right to call shareholders special meetings?

  • Shareholders only
  • Both shareholders and directors

  !

  A shareholders’ special meeting is an unscheduled meeting called to address specific urgent or important matters that cannot wait until the annual meeting.

Directors

• Indicate the total number of appointed directors for this corporation:

  !

  A director in a corporation is an individual elected to oversee the company’s management, make major business decisions, and act in the best interests of shareholders.

• Were any initial directors previously named in the Articles of Incorporation?

  • Yes
  • No

  !

  Some founders may list the names of appointed directors in the Articles of Incorporation. If this is so, select answer “yes”.

• Directors should be appointed for:

  • a limited period of time (months, years)
  • indefinite period of time

• Indicate the period of time in years or months for which directors are being appointed:

• Shall directors be entitled to receive remuneration for services rendered?

  • No
  • Yes

• Specify the quorum required to hold a meeting of the directors (in %):

  !

  Define the minimum portion of the board of directors that must be present in order for a directors’ meeting to be valid and able to make official decisions.

  The quorum is usually expressed as a percentage of all directors (e.g., 50%, 75% etc.).

  If fewer directors than the quorum are present, the meeting cannot legally take official actions or vote on corporate matters.

• List all circumstances under which directors may voluntarily resign:

• Indicate the full name of a person who will preside over the board of directors:

Officers

• Should the corporation have an officer serving as Treasurer?

  • No
  • Yes

  !

  A Treasurer is a corporate officer responsible for managing the company’s finances, including overseeing funds, budgets, and financial reporting.

• Should the corporation have an officer serving as Vice-President?

  • No
  • Yes

  !

  A Vice President is a corporate officer who assists the President, oversees specific departments or functions, and may act on behalf of the President when needed.

Miscellaneous

• Can shareholders’ meetings be conducted online or via video conferencing platforms such as Zoom?

  • No
  • Yes

• Shall the corporation have a corporate seal?

  • Yes
  • No

• Who shall sign this document on behalf of the corporation?

  • A corporate secretary
  • An incorporator

• Specify the period of time for which the board of directors must retain meeting minutes:

  Choose option one (1) year three (3) years five (5) years

• Do you want to add a signature?

  • Yes
  • No

• Add signature:

  Save signature Clean

  Edit signature