Meeting Details

• Select the date of the meeting:

• Indicate the exact time the meeting should start:

• The meeting should take place at:

  • at specific location
  • at specific location and remotely, if needed
  • only remotely

• Provide the exact location the meeting should take place at:

• Describe in detail the meeting's agenda:

  !

  A meeting agenda is a structured outline or list of topics that will be discussed during a members’ meeting.

• Should any special resolutions be proposed at the meeting?

  • No
  • Yes

  !

  A meeting’s resolution is a formal decision or expression of the will of the meeting participants adopted by at least 75% of votes cast by members and must be clearly stated as a special resolution in the meeting notice.

• Describe all special resolutions that shall be proposed at the meeting:

• Should any ordinary resolutions be proposed at the meeting?

  • No
  • Yes

  !

  Ordinary resolution: a decision passed by a simple majority (more than 50%) of votes cast by members present and entitled to vote.

• Describe all ordinary resolutions that shall be proposed at the meeting:

Miscellaneous

• Indicate full name of a person who send this notice on behalf of the company:

  !

  A company’s CEO, Managing Director, Secretary may usually send this notice.

• Specify the timeframe within which members must confirm or decline their attendance:

• Does the sender want to attach any supporting documents, such as accounting or financial statements, reports etc.?

  • No
  • Yes

• List all the documents that should be attached:

• Are the company’s members permitted to attend and participate in the meeting by proxy?

  • No
  • Yes

  !

  A proxy at a general meeting of a company is a person who is appointed by a member (shareholder) to attend and vote on their behalf.

  In simple terms, if a member cannot attend the meeting in person, they can authorise someone else (the proxy) to represent them, speak, and vote according to their instructions or best judgment.

• The proxy should be:

  • the company's current member
  • any third party

• Do you want to add a signature?

  • Yes
  • No

• Add signature:

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